Grant letters of support are letters written by contributors, partners, or individuals who have been helped by the charity. These testimonies may be used in fundraising letters, support cases, and yearly reports by nonprofits.
Learn what makes a letter of support effective, how to get one for your group, and how these letters differ from memorandums of understanding.
What is a Letter of Support?
A letter of support is a third-party endorsement that backs up a nonprofit’s claims of achievement and promises of fulfilment. Letters of support are generally included in a proposal or grant application. These endorsements demonstrate that other individuals, corporations, and organizations are confident in the nonprofit’s ability to complete the task.
A letter of support might be written by a partner organization, a big contributor, another foundation, a legislative representative, a private company, or a key stakeholder. A letter of support might come from community leaders who believe in your program or from those who will be receiving the services you propose.
A pledge to assist the project may be included in a letter of support. This letter might imply that a company not only supports a charity but also wishes to provide a gift-in-kind to the initiative. A donor’s letter of support might be used to pledge a specified amount of money to the project. A letter of support from a company might contain a promise to provide pro bono volunteers to your initiative.
Letter of Support: How It Works
A letter of support won’t guarantee an award, but it may help your grant request stand out, particularly if it comes from high-ranking persons or organizations.
A letter of support demonstrates that others believe your project is worthwhile. It might indicate that your company has a good reputation and that your community backs you up. It explains why a donor should support your grant application or proposal in a captivating and convincing manner.
The finest letters of support explain how a partner will help with the project if it is needed. It should exude excitement for the project and establish your work’s trustworthiness.
How to write Letters of support for grant
As you may be aware, letters of support may make or break your project’s prospects of securing funding, therefore it’s critical to ensure that these letters are meticulously written.
The letter of support is divided into three components: an opening statement or introduction that introduces the initiative, one or two major body sections that highlight the writer’s link to the organization requesting financing, and a concluding statement that summarizes essential topics.
There are, however, some extra components, such as the header and greeting. The essential aspects of a grant letter of support are discussed in this section in the order in which they appear.
If you’re submitting a letter of support for another candidate, be sure to follow these guidelines.
1. The Header
A header must be included at the top of a letter of support. On the organization’s letterhead, you may mention the writer’s name, institution, and the date the letter was written. In the next line, you must also provide the recipient’s name and contact information.
When addressing the addressee in the letter, use the proper greeting. To be certain, find out whether they go by the names Dr., Mrs., Mr., or Ms., then address them with “Dear.”
3. A Professional Introduction
When writing a convincing letter of support, the first step is to introduce yourself. Writing a captivating start will entice the reader to read to the finish. The most straightforward method to begin your introduction section is to enlighten the reader about yourself and why they should care.
Furthermore, in the opening few phrases, explicitly define the purpose of your message. In the future, emphasize your connection with the candidate. Furthermore, the greatest method to establish credibility is to demonstrate that you understand the proposed project’s subject matter and that there is value to be gained from it.
4. The Main Body
The letter’s primary body must explain why financing is required for a new initiative or planned project. Furthermore, it should convey the letter writer’s conviction in the initiative and its outcomes. It must successfully bridge the gap between the person who writes the letter and the one who reads it. It must also answer any pertinent queries that may be raised by the possible financing organization.
5. The Conclusion
Finally, the end of your letter of support should provide a summary of all important issues. While providing any last details, it must emphasize the importance of the writer’s assistance.
Who Should Letters of Support Be Addressed To?
All Letters of Support must be submitted to the Principal Investigator (PI) and reflect the commitment of important persons and supporting organizations to the proposed project (e.g., dual-PI, co-PI, co-investigators, patient and stakeholder partners and stakeholder organizations, consultants, and consultants).
Letters of Support are not needed for employees who do not make a significant, quantifiable contribution to the scientific development or execution of the project. However, any organization or person wanting to speak out in support of or propose the study initiative is welcome to submit a letter.
An example of a “Letter of Support”
Below is a sample of letter of support:
5614 Trafalgar Square,
Hampstead, London, UK.
Greetings, Dr Clark!
I am glad to be writing a letter in support of our (name of department proposal )’s (name of the project) being submitted to the (name of the program) Program (name of institution). We believe in this grant proposal and the emphasis on (mention the purpose of the study).
We know your actual passion is cultivating tomorrow’s great brains as an organization whose objective is to (explain your organization’s mission in connection with the research’s purpose). We applaud your efforts to sponsor projects that have helped the scholarly community significantly.
We are aware of our distinct roles and responsibilities in this collaboration. (Point-by-point, describe your tasks and provisions to the funding).
Jack Leo Senior Director QPR Ltd. Southampton, UK.
How to include Letters of Support a Grant Proposal
Make a list of persons or organizations who would benefit from your planned initiative before submitting a grant submission. Set up meetings to describe the idea in-depth and ask if they would be prepared to submit a letter of support to assist you in obtaining the cash you want.
The advantages to them and their community should be explained in the specifics of your initiative. If they agree, provide them with a letter draft that they may use. Request that they deliver you the letter by a certain date so that you may include it with your grant application.
If the individual or organization prefers to write their letter of support, give key information in bullet points or brief paragraphs to make writing an excellent endorsement simpler.
Important Considerations When Writing a Grant Letter of Support
Because letters of support may make a big difference in a grant application’s acceptance, it’s crucial to keep the following items in mind when drafting one.
1. Only two pages are permitted.
2. Mention the right proposal information.
3. If required, include any additional project information or requests.
4. Give a short overview of the letter writer’s organization’s participation in the project.
5. Discuss the predicted results of the implementation.
6. The letter must be written professionally and include the writer’s signature.
7. Before delivering it to a possible investor, make sure it’s error-free.
Memorandum of Agreement Vs. Letter of Support
Memorandum of Agreement
1. It may come with a grant proposal or application.
2. Describes what is expected in terms of material assistance.
3. This document is intended for prospective grantors as well as collaborating organizations.
4. Can be used as a letter of support at any time.
Letter of Support
1. It may come with a grant proposal or application.
2. Ideological support statement
3. Intended for a grantor who may be interested.
4. There may or may not be a memorandum of understanding.
Other organizations that have agreed to be a partner for the project your group is proposing typically provide letters of support. This sort of letter of support might also take the shape of a formal cooperation agreement or a memorandum of understanding (MOA). Some grantmakers may even demand that an organization have a Memorandum of Understanding with a partner group.
If you want to collaborate closely on a project with another organization, the parameters of the collaboration should be written out in writing. In addition to explaining how you’ll utilize funding from a prospective grantmaker, the MOA should outline a cooperation connection between two organizations.
A definition of duties, responsibilities, conditions and the specifics of the partnership on which both parties agree should all be included in an MOA. Both organizations’ authorized representatives should sign it. Include it in your proposal or grant application to the government or a charity.
Grant letters of support are letters sent on behalf of an organization by prior contributors, partners, or individuals who have been serviced by the organization.
Before grant money may be given, certain grantors may need letters of support.
A memorandum of agreement, which explains how two parties will collaborate on a project, may also be used as a letter of support.